The FAA provided communication to DPEs regarding future implementation of the DMS system. If you missed the email, here is what was provided:
“Notice to active Flight Standards Service DPE/SAE/Admin PE Designees:
On July 24, 2018, you should have received an initial notification through the Designee Registration System (DRS) about the Flight Standards Service (AFS) deployment of the Aviation Safety (AVS) Designee Management System (DMS) for our next group (Group 2) of FS designees. Group 2 includes (DPE/SAE/Admin PE).
As part of our deployment strategy for Group 2, we will have offices who have volunteered to be early adopters deploying in November and December 2018 followed by virtual deployments at the remaining offices January – March 2019. A schedule will be posted on the DMS website by the end of September.
Below are a few more details for your awareness as we move forward with our deployment:
1. Please do not register, create an account or create an application in DMS. Prior to your managing office’s deployment, we will create your user account and send your login credentials. You will receive an auto-generated message from DMS that contains your user name, password and security question/answer. You may login to DMS but there will not be any information available for your designation(s).
2. When you first login to DMS, you will be required to create a new password. Please make sure you create a password you will remember, you will need it for all future access to DMS. The security requirements for your password are as follows: Password must be a minimum length of 12 characters that includes upper and lower case characters, numbers and special characters as follows – at least 1 upper case, at least 1 lower case, at least 1 number, at least 1 special character. No character can be repeated twice in sequence.
3. When your managing office completes your transition into DMS, you will receive an email notification and message in your DMS message center advising you of your appointment in DMS. You will receive a new Certificate Letter of Authority (CLOA) that replaces your existing Certificate of Authority (COA). The CLOA will serve as the certificate of authority and certificate of designation required by 14 CFR part 183. The CLOA provides a detailed description of your authorization and any associated limitations. The CLOA will also include your new unique nine-digit identification number. This designee number will replace your existing designee number and will be used on documentation to identify the work performed and certificates or approvals issued by you.
4. Once you receive the notification, you should login to DMS and view your designation and authorized functions on your CLOA. If you find an error, contact your managing specialist (POI). You may print a copy of the CLOA but is not required.
5. Training on DMS for DPE/SAE/Admin PEs is now available in DRS. Please take this training prior to your deployment date. There is ONLY 1 training for DMS. The course title is DMS Predeployment Briefing for Designees. You can access it by going to DRS, then select Designee and Delegation Organization Training, then select DPE. Turn the volume on, as this is a narrated briefing with added information throughout the slides. Again, once we finalize deployment dates with the FSOs, we will post the schedule on the DMS web page so you’ll have a better idea on when you will be required to use DMS.
Thank you for your continued support as a designee,
The Flight Standards DMS Team”